Section 9 – Duties of County Officers
A. County Chairman shall preside at all meetings of the County Committee and the County Executive
Committee, shall coordinate the political activities of the county, shall assist Republican candidates in
organizing, planning, and conducting their respective campaigns in the county. The County Chairman may
take filings in election years in the absence of the Secretary. The County Chairman shall appoint Finance
Committee Members and shall serve on the Finance Committee. The County Chairman shall appoint all
chairpersons and members to serve on all standing and ad-hoc committees. The Chairman has a $50
discretionary fund per month for incidental Committee related expenses.
B. First Vice-Chairman shall assume the duties of the County Chairman in presiding over meetings in
the absence of the Chairman; shall chair one of the Standing Committees, as well as coordinate the activities
of all the standing committees and any other such committees as the Chairman might establish, assist the
Chairman in the selection of effective committee chairmen; assure that the committees are performing their
activities and keep the County Chairman informed on activities of the various committees.
The First Vice- Chair shall be the opposite gender of the Second Vice-Chair.
C. Second Vice-Chairman shall assume the duties of the County Chairman in the absence of the
Chairman and First Vice-Chairman. The Second Vice-Chairman shall chair one of the Standing Committees
as well as coordinate the activities of the county committee members, assist the Chairman in the selection of
interested and qualified Republicans to fill vacant positions as officers and precinct committeemen, and
assist the Chairman in assuring that the Rules of the Republican Party of Arkansas and these rules are observed.
The Second Vice-Chair shall be the opposite gender of the First Vice-Chair.
D. The Secretary shall serve as the chief clerical officer of the County Committee and County Executive Committee.
A primary duty is certification to the Secretary of the State of Arkansas the election of the County Chairman and
Election Commissioner within ten (10) days of the meeting at which they were elected and reporting the same
to the State Republican Committee. Other duties include maintaining mailing lists, sending notices of meetings,
agendas for meetings, and recording minutes of the official meetings. The Secretary shall notify the
State Party of the roll of delegates/alternates to the State Convention within ten (10) days following their
election at the Biannual County Convention. Minutes of the immediate past meeting of the County Committee
shall be read and approved at each meeting of the County Committee. Minutes of any committee meeting
shall be available for viewing by any member of the County Committee at any regular meeting of the County Committee.
The Secretary is also responsible for keeping a current roster of members of the District Committee, and to
notify the Secretary of the State Committee, the District Chairman and the District Secretary within ten (10) days
after their election to the District Committee. The Secretary receives filing fees from Republican candidates for county committeeman/committeewoman, municipal, county, and other offices in accordance with the laws of the
State of Arkansas and the Rules of the Republican Party of Arkansas.
F. The Treasurer shall receive and account for all funds paid into the county committee treasury, issue an
official receipt to each contributor, keep a permanent record of all receipts and disbursements and report the
financial condition to the County Chairman and County Committee. The Treasurer shall serve as a member of the
Finance Committee. The Treasurer shall submit to the Executive Committee, the Finance Committee and the
County Committee a monthly report of actual revenue and expenditures by line item. The Treasurer shall prepare
other written reports that the Executive Committee or the Finance Committee may require. The Treasurer shall
cause to be prepared and filed all financial reports required by federal, state and local laws, including payroll
tax returns, income tax returns and campaign finance disclosure
reports and shall be responsible to assure the accuracy of such reports. The Treasurer shall monitor and supervise
the preparation of such reports and shall sign reports as a duty of that position. The Treasurer shall have a
$50 discretionary fund per month for incidental Committee related expenses.
G. The District Committeeman/Committeewoman and District Committee Members shall
attend the District meetings and appropriate political functions, vote on party policy matters and election of
District officers, reflecting the will and interest of the County Committee, and inform the County Committee
on actions and decisions adopted by the District Committee.
H. The State Committeeman/Committeewoman shall attend State Committee meetings and appropriate
political functions, vote on party policy matters and election of state officers, reflecting the will and interests of
the County Committee, and inform the County Committee on actions and decisions adopted by the State Committee.
I. The Finance Committee shall arrange county Republican fund-raising events, solicit financial contributions
for County Committee operation expenses. The Finance Committee is responsible for preparing the annual
budget and to submit for approval by the Executive Committee and County Committee.